Administrative Support & Marketing Coordinator

Administrative Support & Marketing Coordinator (Part-Time)

Keepsake Kottage and Elevate Wellness at Keepsake Kottage are seeking a dependable, organized, professional, and motivated Administrative Support & Marketing Coordinator to assist with daily office operations, client support, and marketing initiatives.

This position is ideal for someone who is detail-oriented, highly organized, creative, and capable of balancing administrative responsibilities while helping grow our healthcare and wellness businesses through marketing, community outreach, and brand awareness.

Responsibilities Administrative Support

• Filing and organizing office paperwork and documents
• Creating, updating, and maintaining forms, trackers, spreadsheets, and office systems
• Assisting with document preparation and data entry
• Answering work phones professionally and directing calls appropriately
• Scheduling appointments for Elevate Wellness clients
• Assisting with client communication and follow-up
• Maintaining organized digital and physical records
• Supporting management with administrative projects and daily operational tasks
• Assisting with admissions packets, binders, and internal paperwork as needed
• Monitoring and organizing office supplies and work areas
• Helping support overall office flow and team communication
• Other duties as assigned based on business needs

Marketing Responsibilities

• Managing and assisting with social media platforms for Keepsake Kottage and Elevate Wellness
• Creating engaging content for Facebook, Instagram, LinkedIn, and other social media channels
• Designing marketing materials, flyers, brochures, graphics, and promotional content using Canva or similar programs
• Managing and monitoring Google Ads campaigns
• Utilizing Google Analytics (GA4) to track website traffic, campaign performance, and marketing effectiveness
• Assisting with website updates and content management
• Monitoring and responding to online reviews while maintaining a positive online presence
• Supporting community outreach, referral relationships, and brand awareness initiatives
• Assisting with photography and video content creation for social media and marketing campaigns
• Tracking marketing performance metrics and providing reports to leadership
• Identifying opportunities to increase occupancy, client bookings, referrals, and overall business growth

Qualifications

• Bachelor's Degree preferred; equivalent education and relevant experience will be considered
• Minimum of 2 years of administrative support experience preferred
• Minimum of 2 years of social media marketing experience preferred
• Experience managing Google Ads campaigns required
• Experience with Google Analytics (GA4) preferred
• Experience with Canva, content creation, and social media management required
• Knowledge of Facebook Business Manager and Meta Business Suite preferred
• Basic understanding of SEO and website optimization preferred
• Healthcare, senior living, wellness, or service industry marketing experience preferred
• Strong organizational and multitasking skills required
• Excellent written and verbal communication skills
• Professional customer service skills
• Strong attention to detail and accuracy
• Ability to work independently and take initiative
• Ability to maintain confidentiality and professionalism at all times
• Positive attitude and team-player mentality

Hiring Requirements

Applicants must successfully complete office and marketing skills testing prior to hire. Testing may include:

• Basic computer and typing skills
• Microsoft Excel proficiency
• Document creation and organization
• Data entry and attention to detail
• Scheduling and communication scenarios
• Social media content creation exercise
• Google Ads and marketing knowledge assessment
• Marketing strategy and problem-solving scenarios

Applicants may be asked to provide examples of social media pages, marketing campaigns, Google Ads experience, graphic design work, websites, or other marketing projects they have personally managed.

Position Details

• Part-time position
• Hours may vary based on business needs
• Compensation: $15–$20 per hour, depending on experience, education, skills assessment results, and marketing expertise
• Opportunity for growth into a full-time position as Keepsake Kottage and Elevate Wellness continue to expand
• Potential for increased responsibilities, compensation, and advancement based on performance, initiative, and business needs

We are looking for someone who is dependable, takes initiative, stays organized, communicates professionally, and is excited to grow with our team while helping support the continued success of both Keepsake Kottage and Elevate Wellness.

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Education:

• Bachelor's (Preferred)

Work Location: In person