Community Manager - Yellowstone Club
Lone Mountain Land Company (LMLC) manages the planning, entitlement, building, marketing, and sale of premier real estate communities around Big Sky, Montana. The company supports world-class operations at Yellowstone Club, Spanish Peaks Mountain Club, Moonlight Basin and oversees real estate activities at Spanish Peaks, Moonlight Basin, Big Sky Town Center, and other projects in the Big Sky region and beyond.
Lone Mountain Land Company
Position Summary
The Community Manager provides administrative, operational, and project coordination support to the Regional Community Manager for the Yellowstone Club Property Owners Associations (YCPOA), associated condominiums, and sub-associations. This role supports day-to-day community operations, vendor coordination, board and committee administration, financial tracking, and homeowner communications.
Job Duties & Responsibilities
Administrative & Operational Support
- Provide day-to-day administrative support to the Regional Community Manager across multiple associations.
- Maintain organized records including contracts, permits, insurance certificates, and governing documents.
- Track tasks, deadlines, renewals, and follow-ups.
Financial & Budget Support
- Prepares operating and capital budgets for multiple sub-associations.
- Track invoices, assessments, and budget variances.
- Coordinate with accounting on AP/AR and reporting.
Vendor & Project Coordination
- Collect and organize vendor proposals.
- Track contracts, insurance, and compliance.
- Assist with scheduling and site coordination.
Board, Committee & Meeting Support
- Schedule meetings and prepare agendas and packets.
- Take meeting notes and assist with minutes.
- Track action items.
Community & Homeowner Communications
- Respond to routine homeowner inquiries.
- Assist with drafting notices, emails, and updates.
Design Review & Compliance Support
- Support ARC application intake and tracking.
- Track approvals and compliance milestones.
Facilities, Events & Infrastructure Support
- Assist YC’s Engineering and Facilities teams to maintain building systems and projects.
- Track infrastructure assets and conditions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Work Schedule & Availability
Availability to work weekends and some holidays is required, as needed to support community operations, events, and time-sensitive matters.
Qualifications
- 1–3 years related experience preferred
- Proficiency in Microsoft Office
- Strong organization and communication skills
Physical Demands
While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud. This position is sometimes performed in outside weather conditions.
While performing the duties of this job, the employee may be required to walk and stand for extended periods; must be able to stand and exert well-paced mobility for up to 6 hours in length. The position requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing. The employee is occasionally required to reach with hands and arms. The employee must also occasionally lift and move up to 25 pounds.
- Medical, dental, vision insurance offered
- Flexible Spending Account
- Health Savings Account with Employer Contribution
- Employee Life Insurance – paid by Employer
- Voluntary Life & AD&D Insurance options
- Long Term Disability – paid by Employer
- Short Term Disability – paid by Employer
- 401K Retirement Plan with Employer Match
- Identity Theft Insurance
- Critical Illness Insurance
- Accident Insurance
- Pet Insurance
-
Parental Leave
- Employee Assistance Program
- Paid Time Off
- Free Ski Pass - subject to availability at time of hire
LMLC Operations, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.