CRM Admin and Marketing Coordinator
We’re seeking a CRM & Marketing Coordinator with strong HubSpot experience to serve as the primary administrator of our HubSpot CRM. As a newly implemented system, this role will lead CRM setup, optimization, and adoption, ensuring HubSpot supports business development, marketing automation, and relationship management.
This is a hands-on role ideal for someone experienced in CRM administration, HubSpot workflows, and marketing operations.
What you’ll be doing
HubSpot CRM Administration (Primary Focus)
- Serve as the primary HubSpot Administrator and CRM system owner
- Support implementation and manage ongoing CRM configuration and optimization
- Configure and maintain pipelines, properties, workflows, automation, and user permissions
- Build HubSpot reports and dashboards to track pipeline and marketing performance
- Ensure CRM data quality, data hygiene, and system integrity
- Manage HubSpot integrations with WordPress, email marketing tools, and internal systems
- Create documentation and train users to drive CRM adoption and best practices
Website & Marketing Technology
- Administer and maintain the WordPress website (plugins, updates, performance)
- Support HubSpot–WordPress integration, including forms and lead capture
- Troubleshoot issues and apply basic HTML/CSS as needed
- Support SEO fundamentals and website analytics
Email Marketing & Marketing Operations
- Execute email marketing campaigns (segmentation, lists, compliance)
- Maintain contact data consistency across CRM and marketing platforms
- Track and report on campaign performance and engagement metrics
What makes you a fit
- 3–5+ years of HubSpot CRM administration experience
- Experience with marketing automation, workflows, and CRM reporting
- Proven ability to manage and optimize a CRM system independently
- Experience with WordPress and marketing technology integrations
- Strong communicator able to support non-technical users
- Detail-oriented with a focus on process improvement and data accuracy
Preferred
- HubSpot certifications (Admin, Marketing Hub, Sales Hub)
- Experience with Zapier or automation tools
- Background in B2B, professional services, or marketing operations
- Familiarity with Google Analytics, SEO, or project management tools (Monday.com)
Compensation & Benefits
At Geffen Mesher, we value transparency and equity in compensation. The compensation offered for this position will be based on a variety of factors including, but not limited to: years of relevant experience, unique or specialized skill sets, education, licensure, and internal equity. The estimated salary range for this position is $65,000-$75,000.
Additional Benefits Include
- 401k with a 3% employer contribution
- Discretionary profit sharing of up to 4.5% annually
- Medical, dental, and vision insurance. We cover 100% of the individual medical premium!
- 160 hours PTO, plus 12 Paid Holidays, 8 hours of Volunteer Time and Paid Parental Leave
- Hybrid work options and flexible working hours in the summer
- Parking and Transit Reimbursement
- Flexible Spending Accounts
- On-site gym and locker room
- Incentive plan for sales leads
- Generous Employee Referral Program
Company Overview
Geffen Mesher and Company, PC (GMCO) proudly stands as one of Portland's foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We owe our enduring success to our client-centric ethos and unwavering commitment to our team members. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Business Valuation, Data and Analytics, Litigation Support, Family Office, Transaction Services, and full-service Tax planning, spanning several industries.
At GMCO, we believe in fostering strong, lasting partnerships with our clients, and we do the same for our team members. We are a large firm with a small firm feel. Our shareholders are humble, down-to-earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager.
Geffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities.
To protect the interests of all parties, Geffen Mesher will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to the Firm, including unsolicited resumes sent to the Firm mailing address, fax machine or email address, directly to the Firm’s employees, or to the Firm’s resume database will be considered property of Geffen Mesher. The Firm will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The Firm will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This also includes partial resumes, candidate profiles, and candidate details or information.