Event & Marketing Coordinator

About Us

Cool Set Productions is a full-service event production company with over 28 years of experience delivering staging, pipe & drape, event rentals, holiday décor, and custom builds for shopping malls, corporations, agencies, municipalities, and special events.

We're looking for someone who is excited about building a long-term career in the events industry and wants to grow alongside a growing company.

ResponsibilitiesMarketing & Communications

• Manage HubSpot CRM and marketing campaigns
• Build and maintain contact lists
• Create and schedule social media content
• Assist with email marketing and outreach campaigns
• Research potential clients and industry opportunities

Sales & Business Development Support

• Prepare proposals and client presentations
• Assist with lead generation and follow-up
• Maintain and update sales pipelines
• Support networking and trade show initiatives

Event Operations Support

• Research products, vendors, and event solutions
• Coordinate vendor communications and pricing
• Assist with project planning and execution
• Attend occasional site visits and events
• Support internal event logistics and administration

Design & Content

• Create basic graphics using Canva or similar tools
• Assist with presentations, proposal layouts, and marketing materials
• Capture and organize event photos and content

What We're Looking For

• Strong communication and organizational skills
• Comfortable learning new software and systems
• Experience with HubSpot, CRM platforms, or marketing tools is an asset
• Experience with Canva, social media management, or content creation is an asset
• Detail-oriented and proactive
• Ability to manage multiple projects simultaneously

Most Important: Growth Mindset

We are looking for someone who:

• Wants to build a career in the events industry
• Is interested in growing with the company long term
• Takes ownership and initiative
• Is willing to learn new skills and responsibilities
• Sees challenges as opportunities to grow
• Is looking for more than "just a job"

Job Type: Part-time

Pay: $18.00 per hour

Ability to commute/relocate:

• East York, ON M4B 1Y2: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience in events, marketing, or administrative roles?

Work Location: In person