EIPS is recruiting a full-time Executive Assistant to join our Executive Department at Central Office. Reporting to the Superintendent. This is a permanent, 12-month, providing year-round operational support.

Are you a strategic multi-tasker who thrives at the intersection of leadership support and creative storytelling? As the Executive Assistant, Marketing & Strategic Engagement at EIPS, you will play a pivotal role working directly with executive leadership to elevate our brand, execute high-profile events, and champion our diverse educational programs. This unique, dynamic position offers the perfect opportunity to blend high-level administrative expertise with your passion for marketing to position our division as a community leader of choice.

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Commencing August 2026
37.5 hours per week (7.5 hours per day) (Year-Round Position)
Compensation Rate: $31.90 to $39.90 per hour
Elk Island Public Schools offers a comprehensive benefits package for permanent employees
Open to: Internal and External candidates
Click on “Sign in With Employee Email” to be considered an Internal Applicant

JOB SUMMARY

Reporting directly to the Superintendent, and in coordination with the Director of Communications, the Executive Assistant, Marketing & Strategic Engagement provides high-level administrative support while leading the planning and delivery of marketing and engagement strategies that promote EIPS as a division of choice.

This dual-function role also will support the Superintendent through the coordination of key events and leadership initiatives, while also advancing divisional priorities through targeted marketing and expanded storytelling.

Key Responsibilities

Executive & Administrative Support

Provide confidential, high-level administrative support to the Superintendent.
Coordinate schedule, and prepare materials for meetings, presentations, and events.
Prepare correspondence, reports, and documentation on behalf of the Superintendent.

Strategic Engagement & Event Coordination

Plan and coordinate:
- Community and stakeholder engagement events aligned with divisional priorities
- Leadership team meetings and divisional planning sessions
Develop event plans, prepare materials, and ensure seamless execution of high-profile marketing and promotion activities.
Support relationship-building with internal and external stakeholders, including families, community partners, and government representatives.

Marketing & Program Promotion

Develop and implement targeted marketing strategies to promote EIPS as a division of choice, with increased focus on alternative and specialized programs.
Working with Communication Services to coordinate advertising, branding and promotional campaigns aligned with EIPS priorities.
Support program recruitment initiatives, including open houses and outreach events.
Create high-quality content for websites, social media, newsletters and other promotional avenues.

Education

Degree in business or in a related area (preferred)

Minimum required:

Certificate or Diploma in office management, business administration, or related equivalency
High School Diploma with related experience

Experience

Preferred experience:

5+ years executive administration experience
Communications, marketing, or public relations roles
Experience working within a school division or public sector

Minimum Required:

3-5 years of related experience
Basic accounting experience

Knowledge, Skills and Abilities

Knowledge and understanding of strategic marketing plans and execution thereof
Exceptional organizational, time management, and prioritization skills.
Strong written and verbal communication skills, including experience in editing and content development.
Ability to manage confidential and sensitive information with discretion.
Demonstrated ability to coordinate complex events and initiatives.
Proficiency with Microsoft Office Suite, and digital communication tools.
Experience with social media platforms, website content management, and design tools (e.g., Canva, Adobe).
Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
Ability to manage multiple priorities in a fast-paced environment with tight deadlines.

For further information, please contact Sandra Stoddard, Superintendent, at Sandra.Stoddard@eips.ca.

Application Process

Interested candidates are invited to apply online through the EIPS careers page. Only online applications will be accepted.

Applications must include:

Cover letter
Resume

Note: Applicants invited to interview will need to bring samples of their work, and be prepared to discuss them in detail. Applicants may also be asked to complete an assignment following the interview.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or emailinfo@applytoeducation.com.

Executive Assistant, Marketing & Strategic Engagement - Permanent

About Elk Island Public Schools