Marketing Coordinator

Key Responsibilities

Marketing & Brand Management

• Lead the development and execution of marketing campaigns across 60+ active property listings
• Create high-quality marketing collateral including property flyers, offering memorandums, proposals, tour books, and presentations
• Design and distribute email marketing campaigns
• Manage and grow the firm’s social media presence (LinkedIn, Facebook, etc.), including content creation, posting, and performance tracking
• Maintain and enhance the company website (Squarespace), ensuring all content is current and aligned with firm branding
• Manage and update listings across all major platforms (CoStar, LoopNet, Crexi, etc.)
• Oversee CRM (Salesforce/Apto) data integrity and leverage it for targeted marketing campaigns
• Collaborate with brokers to develop customized marketing materials and market data reports
• Continuously identify opportunities to improve marketing processes, efficiency, and overall brand presence

Broker Support & Transaction Coordination

• Draft Letters of Intent (LOIs), contracts, and transaction-related documents using ZipForms
• Support deal flow from initial marketing through closing, including document management and tracking milestones
• Prepare client presentations, proposals, and pitch materials
• Conduct property research, market analysis, and comparable data collection
• Pull and refine targeted prospect lists for leasing and investment outreach
• Track listing activity, lease expirations, and annual escalations for client reporting
• Close out completed listings and maintain accurate records across all platforms

Administrative & Client Support

• Assist with inbound client communication and general inquiries
• Support brokers with ad hoc administrative needs and special projects
• Maintain organized digital and physical deal files
• Ensure consistency, accuracy, and professionalism across all client-facing materials

Qualifications

• 2+ years of experience in marketing, commercial real estate, or a related field preferred
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with Adobe Creative Suite (InDesign) strongly preferred
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects simultaneously and meet deadlines

What We’re Looking For

• A self-starter who takes initiative and ownership of their role
• Strong problem-solving and critical-thinking abilities
• A detail-oriented professional who takes pride in producing high-quality work
• Someone who can work within existing systems while proactively improving processes
• A collaborative team player who communicates effectively with brokers and clients
• A candidate eager to learn and grow within the commercial real estate industry

Compensation & Opportunity

• Competitive salary based on experience
• Opportunity to work closely with senior brokers and gain exposure to all aspects of the business

This role offers a unique opportunity to take full ownership of a firm’s marketing platform while playing a critical role in deal execution within a respected and established commercial real estate brokerage.

Job Type: Full-time

Work Location: In person