Marketing Coordinator - Limited Term

Marketing Coordinator - Limited Term

Tracking Code: req2058

Faculty/Department: Communications and Marketing Department

Number of Positions: 1

Appointment Type: Limited Term

Hours of Work: 35 hours per week

Salary Range: Level 7 - Starting Salary, Step 1 $68,930

Posting Date: June 1, 2026

Closing Date: June 15, 2026 (7:00 pm EST)

Job Summary: The Marketing Co-ordinator supports the planning, development, and execution of marketing communications, creative content and external-facing campaigns within Ontario Tech’s Communications & Marketing department.

This role contributes to the creation of compelling, brand-aligned content and storytelling across platforms, supporting recruitment, fundraising, promotional, and brand-building initiatives aligned with departmental strategies and institutional priorities.

Working collaboratively with internal teams, faculties, and external partners, the Marketing Co-ordinator supports the delivery of marketing initiatives through content development campaign execution, and coordination of marketing activities. The role also contributes to campaign reporting, presentation development and stakeholder communication to ensure consistency, quality and alignment across all marketing outputs.

Nature of work:
The position reports into the Manager, Integrated Marketing.

Responsibilities/accountabilities:

1. Marketing Communications & Content Development

• Assists with the development and editing of marketing and advertising copy, including short-form content, web content, campaign messaging and promotional materials, ensuring accuracy, clarity in tone, and alignment with brand standards, and institutional positioning
• Supports the development of website content, landing pages and messaging aligned with marketing strategies and campaign plans
• Ensures all external-facing marketing materials and messages are consistent, brand-aligned, and coordinated across campaigns, channels, and university units
• Assists in identifying and developing storytelling opportunities that highlight university programs, research, events, and institutional priorities
• Conducts content reviews, tracks performance, and collaborates with the digital team to maintain ad tracking links, monitor analytics, and prepare campaign reports and insight summaries
• Identifies and recommends new opportunities for advertising, promotions and external storytelling
• Assists in the preparation of presentations, reports and supporting materials for department leadership
• Identifies and recommends opportunities for external storytelling, promotions, and campaign visibility

2. Campaign and Marketing Coordination

• Coordinates project requirements from internal partners and facilitate execution with communications, creative, and digital teams, as well as external vendors
• Supports the coordination and tracking of marketing projects, including managing deliverables, timelines, and workflows (e.g., Asana), and assisting with oversight of the C&M project (PIF) intake process when required
• Coordinates and tracks advertising activity across digital, print, and out-of-home platforms, including placements, submissions, approvals, and reporting
• Supports the coordination and monitoring of campaign budgets, ad buys, and financial records, ensuring accurate processing of invoices and purchase orders
• Schedules marketing project briefs, updates, and stakeholder meetings
• Supports the planning and coordination of marketing-related events and initiatives including scheduling, logistics tracking, stakeholder communication, and on-site execution
• Coordinates logistics for marketing activities on campus, including photo and video shoots, media visits and tours with subject matter experts, space bookings, A/V requirements, and the coordination of ambassadors, volunteers, and student staff (including onboarding, scheduling, and day-of support)

• Maintains regular communication with internal units to align expectations and outputs with institutional goals
• Builds cross-campus relationships with Recruitment, Student Services, Advancement, Partnerships, and other key departments
• Supports internal partners in understanding processes and timelines for marketing and communications requests fulfillment
• Oversees orders, approvals, invoicing, and delivery to ensure timelines, budgets, and quality standards are met when working with outside vendors
• Coordinates with external advertising companies to confirm ad placements, deliver assets and gather reporting on outcomes or revised needs
• Ensures brand consistency and quality across all externally produced and published materials
• Supports campaign reporting and performance tracking by maintaining documentation and coordinating inputs across teams
• Maintains records of marketing assets, files and documentation to support accessibility and consistency across projects and cycles.
• Assists with the mentorship and training of department work-study students

Required Skills:

• Strong writing, editing, and content development skills across multiple formats
• Highly organized with strong multi-tasking, problem-solving and time management abilites
• Collaborative and responsive, with strong relationship-building skills
• Positive attitude, creative thinker and has a high drive for getting results
• Proficient in MS Office Suite and familiar and experienced in using creative, digital and LLM tools.

Required Education:

• Completion of a 3-year diploma or degree in marketing, communications, business, advertising or related field
• An equivalent combination of education and related experience may be considered
• Verification of Academic credentials may be required

Required Experience:

• 1-3 years’ relevant experience in marketing coordination, advertising, or campaign support
• Experience supporting marketing campaigns, copywriting, content development, and social media planning
• Experience in post-secondary or agency environments is considered an asset

Required Knowledge:

• Solid understanding of marketing principles, advertising workflows, digital engagement, and campaign tracking
• Familiarity with Adobe Suite, digital tracking, advertising platforms, social media, and AODA compliance
• Comfortable working within project tracking systems (e.g., Asana)
• Awareness of Photoshop, InDesign, Adobe suite and all design file formats, file transfer/management software

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until June 15, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 6/22/2026

Expected End Date: 5/17/2027