Marketing Event Specialist

The Marketing Event Specialist is responsible for the end-to-end planning, coordination, and execution of corporate marketing events. This role ensures that all events are delivered on time, within budget, and aligned with brand standards, while providing a seamless and high-quality experience for clients, partners, and stakeholders.

The role requires strong project management, vendor coordination, attention to detail, and proactive communication, particularly in fast-paced and high-visibility environments.

Key Responsibilities

1. Event Planning and Execution

• Plan, organize, and execute corporate events, including conferences, product launches, client engagements, and partner events.
• Develop detailed event plans, timelines, and checklists to ensure smooth execution.
• Ensure all event elements (venue, logistics, materials, branding) are fully prepared in advance.

2. Vendor and Venue Management

• Coordinate with venues, suppliers, and third-party vendors (catering, production, design, etc.)
• Manage event contracts, including review of terms and conditions prior to approval.
• Ensure all deliverables (food, setup, AV, staging, etc.) are properly executed.

3. Budget and Administrative Management

• Prepare event budgets and cost estimates.
• Process purchase requests, payments, and billing coordination in a timely manner.
• Monitor and control expenses to ensure adherence to approved budgets.

4. Logistics and On-Site Management

• Oversee event setup, registration, program flow, and breakdown.
• Ensure all logistical requirements (tables, seating, food, signage, materials) are in place.
• Act as the primary point of contact during events, resolving issues in real time.

5. Marketing and Branding Alignment

• Ensure events are aligned with marketing objectives and brand standards.
• Coordinate event collaterals such as backdrops, presentations, giveaways, and digital assets.
• Work closely with marketing teams to deliver a strong and consistent brand pressure.

6. Communication and Stakeholder Coordination

• Maintain clear and timely communication with internal teams, management, and vendors.
• Provide regular updates on event status, risks, and requirements.
• Ensure responsiveness, especially before and during live events.

7. Post-Event Evaluation

• Prepare post-event reports, including feedback, attendance, and outcomes.
• Identify areas for improvement and recommend enhancements for future events.

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration (major in Marketing or Management), Advertising, Public Relations, or related field.
• At least 3-5 years of experience in event management, marketing, or a related role.
• Proven experience handling corporate events and vendor coordination.
• Any marketing-related certifications (e.g., Digital Marketing) are an advantage but not required.

Skills and Competencies

• Strong project management and organizational skills.
• Excellent attention to detail and problem-solving ability.
• Effective communication and stakeholder management skills.
• Ability to work under pressure and manage multiple events simultaneously.
• High level of accountability, ownership, and professionalism.
• Proficiency in MS Office and project/event management tools.

Pay: Php22,000.00 - Php32,000.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee
• Staff meals provided

Work Location: In person