Sales and Marketing Coordinator

We are seeking a highly organized and detail-oriented Sales & Marketing Coordinator to support the daily operations of our sales and marketing office. This role requires strong administrative expertise, excellent data accuracy, and a customer service mindset. The ideal candidate is highly independent, tech-savvy, and experienced in CRM systems, reporting, and office coordination in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the sales and marketing team
• Prepare and distribute reports, mailings, correspondence, and documentation
• Maintain accurate files, records, and data entry within CRM systems
• Track time sheets, expenses, commissions, and petty cash reconciliations
• Generate CRM reports and ensure data integrity across systems
• Order office supplies and manage inventory
• Support marketing efforts including email campaigns, mailers, and social media updates
• Assist with planning and execution of community events, open houses, and weekend functions
• Greet visitors and provide professional front desk and phone support
• Support community tours and assist prospective residents and families as needed
• Coordinate special projects and support day-to-day office operations
• Maintain professionalism in all resident, family, and team interactions

Required Qualifications

• High school diploma or equivalent required
• 3+ years of administrative assistant or office coordination experience
• Experience with CRM systems and data entry required
• Proficiency in Microsoft Office (strong Excel skills required)
• Experience with social media and/or marketing support preferred
• Event coordination experience preferred

Skills

• Highly detail-oriented with strong accuracy
• Exceptionally organized and able to manage multiple priorities
• Strong Excel, data tracking, and reporting skills
• CRM/database proficiency with strong data integrity habits
• Self-starter who works independently with minimal supervision
• Strong follow-through and accountability
• Professional written and verbal communication skills
• Customer service-focused with a polished, professional demeanor
• Experience coordinating events and office initiatives
• Familiarity with social media platforms and content posting

Work Environment

• Office-based, indoor, climate-controlled environment
• Standard hours: Monday–Friday, 8:30 AM–5:30 PM (occasional evenings/weekends as needed)
• May include occasional exposure to typical cleaning products used in a community setting

Hospitality Commitment

We value a culture of hospitality and professionalism. Team members are expected to greet others warmly, communicate respectfully, anticipate needs, maintain accountability, and ensure every resident, guest, and team member feels valued.

EOE